Every dental clinic owner knows that a reliable and user-friendly CRM system is key to running an efficient and smooth operation. That’s why we’re introducing you to Emexes Dent — a program equipped with all the tools you need to make managing your clinic easy, time-saving, and profitable.
The software requires no installation, operates online, and is accessible from any device for both clinic managers and staff. It’s easy to navigate because all features are intuitive and carefully designed for your convenience.
Each new user is assigned a personal manager who helps with CRM implementation and remains available for support. Additionally, the website offers video tutorials to help you train your team.
Best of all, all Emexes-Dent features are completely free! Upon registration, you receive credit enough for a full year of use. If you decide to expand your business and add new offices, the cost is just $4.99 per month.
Emexes-Dent is perfect both for those just starting to look for a suitable program to launch their clinic and for those who want to upgrade to a more modern CRM. The system includes an easy one-click client database transfer that ensures all data is preserved and lets you start using the software immediately without any data loss.
Key Advantages and Features of Emexes Dent
Tools for Clinic Management
With Emexes Dent, clinic owners can manage dental practice operations online, review statistics and reports, and monitor all activities within the system.
- Activity Log. The clinic manager can track any changes made in the CRM, including those related to scheduling, appointments, and financial transactions. Each entry in the log records the action taken as well as the name of the person who performed it, making it easier to detect any suspicious activity.
- Automated Reporting. Emexes Dent analyzes data about staff, services, patients, and account balances, generating reports that allow the owner to quickly assess the clinic’s performance. This way, you’ll always know which procedures generate the most revenue and which employees are the most productive.
- Custom Access Levels. Assign individual access permissions to each staff member, distributing responsibilities in a way that suits your workflow without overwhelming the team with unnecessary buttons and features. This reduces training time and minimizes the risk of errors.
- Partner Program. To boost clinic profitability and expand the client base, Emexes Dent includes a “Partners” section. You can collaborate with other clinics that refer patients to you for additional examinations.
Each partner has a personal account specifying their payment terms and commission rates.
Automation of All Processes
You can delegate routine tasks that usually take up a lot of time to the CRM system. The Emexes Dent dental management program will handle:
- Automatic Scheduling of All Doctors’ Work Shifts. Simply enter the data once, and the program will then generate schedules for all specialists. It also prevents situations where a doctor is booked for two shifts at the same time or a patient is scheduled with two doctors simultaneously.
If exceptions are needed — such as scheduling an additional day off, marking overtime work, or assigning a substitute — these changes can be made with just a few clicks without disrupting the main schedule.
- Automatic Material Consumption Tracking. By pre-setting the standard amount of materials used for each procedure, you no longer need to spend time daily filling out this reporting. The program automatically applies the correct values and deducts consumables from the inventory. If a doctor uses more or fewer materials, the numbers can be adjusted in seconds.
Emexes Dent will also remind you when it’s time to reorder supplies as soon as stock levels reach the set minimum.
The system offers two inventory management options. The first option uses a single warehouse from which materials are issued to all treatment rooms. The second option allows creating a main warehouse for receiving materials and distributing them to individual room-warehouses. Choose the option that best suits your needs.
- Automatic Patient Reminder Creation — a highly useful feature for clinic administration. For example, if a doctor recommends a follow-up visit in six months, that’s a long time, and the patient may forget or lose track. By entering this information into the system in advance, the administrator will receive timely notifications to call the patient and offer an appointment. This shows care for your patients and helps avoid losing potential revenue.
The CRM system also includes built-in automatic SMS notifications, so you won’t need to look for or configure third-party services — you can use this feature immediately.
- Automatic Calculation of Worked Hours. Each completed appointment is recorded in the employee’s profile, allowing quick and easy calculation of their earnings. Here, you can specify the terms of employment, whether it’s a fixed salary or commission-based.
- The clinic management system includes a feature for recording employee salaries with automatic calculation of the total earnings and hours worked. This function allows you to easily calculate each specialist’s payout and also assign bonuses. Additionally, the clinic manager has access to comprehensive salary reports, complete with charts and activity archives.
- The system also supports adding templates for all important documents to enable quick completion when needed. You can print any document, protocol, act, or receipt in just a few seconds
Tools for Doctors
The primary role of a doctor is to provide care to patients, not to spend time on paperwork. An automated dental management system makes it much easier to fulfill these duties without wasting time on manual documentation.
- Automatic patient record filing. Treatment protocols rarely change from patient to patient, so there’s no need to write them from scratch every day. By preloading templates for common procedures into the system, the doctor only needs to select the appropriate option in a few clicks.
- Visual display of the patient’s jaw condition. This feature allows quick marking of areas that require treatment, as well as zones where procedures have already been performed. You don’t even need to register to appreciate how convenient this tool is — a demo version is available on the Emexes Dent website so you can see firsthand how thoughtfully it’s designed.
- Uploading files and images to the patient’s record. The patient record is an interactive document where you can not only enter treatment information but also upload files and images. Consider a typical scenario: a patient comes to continue treatment from another clinic and brings their medical history and test results. Manually entering all this information would take too long, but scanning and adding the files to the “Other Files” section takes just a few minutes. If needed, each file can be supplemented with notes to make navigation easier.
- Treatment history in a single file. Sometimes the opposite happens: patients not only come to us but also leave, for example, due to relocating to another city. You can easily compile the entire treatment history into one file and send it to the patient by email, transfer it to a USB drive, or print it out to hand over personally. The process takes a little time but shows care and reflects your first-class service.
Emexes Dent – the Best Solution for Your Dental Practice
We could talk for hours about all the features of Emexes Dent, but since the program is designed not to take up your time, we’ve highlighted the top tools in this article.
- Automating routine tasks allows your staff to focus on providing quality care to patients, which helps improve your reputation and image.
- Regular reminders, SMS messaging, and a flexible payment system all create a sense of care and professionalism, build client trust, and strengthen their loyalty. Your clinic will definitely stand out from competitors with this personalized approach.
- Using Emexes Dent directly impacts your financial results. Regularly reviewing reports helps identify the most profitable procedures and optimize other services to increase clinic revenue.
And all this is available in Emexes Dent completely free of charge. So don’t hesitate—start implementing the CRM system today to take your business to the next level!
