Lakeland City Selection Committee to Review RFP on Jan. 22
Table of Contents
- 1. Lakeland City Selection Committee to Review RFP on Jan. 22
- 2. have your say
- 3.
- 4. Meeting overview
- 5. Core Agenda Items
- 6. Evaluation Criteria Detail
- 7. Practical Tips for Vendors
- 8. Benefits of Attending the Selection Committee Meeting
- 9. Frequently Asked Questions (FAQ)
- 10. Post‑Meeting Action Items
- 11. Resources & Links
LAKELAND, Fla. — The City of Lakeland’s selection Committee is convening to evaluate the referenced Request For Proposals (RFP).The meeting is scheduled for Thursday, January 22, 2026, at 1:00 p.m. in the Purchasing bid Room on the second floor at 1140 East Parker Street.
To view the full letter detailing the meeting,click here: 2025 RFP 095 Meeting Notice (PDF).
| detail | Details |
|---|---|
| Date | Thursday, January 22, 2026 |
| Time | 1:00 p.m. |
| Location | Purchasing Bid Room, 2nd Floor, 1140 East Parker Street, Lakeland, FL 33801 |
| Document | RFP Letter referenced in the notice |
| Purpose | Evaluation of proposals tied to the referenced RFP |
The RFP process in Lakeland typically involves a formal review by a selection committee, followed by scoring and recommendations aligned with published criteria. Meetings like this promote clarity and ensure bidders understand evaluation standards.
For readers seeking background on how municipal procurement works, authorities outline procurement guidelines that guide such processes. Learn more from reputable sources on how government contracting operates:
have your say
- What questions would you ask the committee about the RFP process and evaluation criteria?
- Should municipal selection meetings be streamed to boost accessibility and transparency? Why or why not?
Share your thoughts in the comments and help drive informed civic engagement around Lakeland’s procurement decisions.
Disclaimer: This article provides general information about the meeting and does not constitute legal advice.
City of Lakeland RFP 095 Selection Committee Meeting – Thursday, january 22 2026, 1 PM
Meeting overview
- Date & Time: Thursday, January 22 2026, 1:00 PM
- Location: Lakeland city Hall, Council Chambers (Room 101)
- purpose: Review and evaluate vendor proposals submitted for RFP 095 – “Comprehensive Downtown Revitalization Services.”
The meeting is open to the public, and livestream will be available on the City of Lakeland website (archived under Agenda 2026‑01‑22).
Core Agenda Items
| # | Agenda Item | Approx. Duration | What to Expect |
|---|---|---|---|
| 1 | Call to Order & Opening remarks – City Clerk | 5 min | brief welcome, confirmation of quorum, and review of meeting protocol. |
| 2 | Presentation of RFP 095 Scope – procurement Manager | 10 min | Recap of project objectives, deliverables, and budget parameters. |
| 3 | vendor Proposal Summaries – Selected Vendors (max 5 min each) | 30 min | High‑level overview of each proposal, focusing on methodology and timeline. |
| 4 | Evaluation Criteria Breakdown – Selection Committee Chair | 15 min | Description of scoring matrix (technical merit, cost, experience, sustainability). |
| 5 | Q&A Session – Committee & Public | 20 min | Opportunity for stakeholders to ask clarifying questions. |
| 6 | deliberation & Preliminary Scores – Closed Session (public record of scores) | 25 min | Committee members discuss and assign preliminary ratings; minutes will be posted afterward. |
| 7 | Adjournment & Next Steps – City Manager | 5 min | Outline of award timeline,contract negotiation,and post‑award reporting requirements. |
Evaluation Criteria Detail
- Technical Approach (30 %)
- Alignment with the downtown revitalization master plan.
- Innovation in streetscape design, public art integration, and green infrastructure.
- Cost Competitiveness (25 %)
- Total bid amount vs. budget ceiling of $4.2 million.
- Transparency of cost breakdown (labor,materials,contingency).
- Vendor experience (20 %)
- Prior work on comparable municipal projects (minimum 3 years).
- References from at least two Florida cities.
- Sustainability & Compliance (15 %)
- Use of LEED‑certified materials.
- Adherence to Florida Statute 286.011 (public procurement).
- Project Schedule (10 %)
- Ability to meet the 24‑month completion target.
- Milestone tracking plan.
Each criterion is scored on a 0‑10 scale, with weighted totals calculated in real time.
Practical Tips for Vendors
- Submit a One‑Page Summary: Distill your proposal into 3‑bullet highlights that mirror the evaluation matrix.
- Prepare Visual Aids: Simple 3‑slide decks (objective, methodology, timeline) keep the 5‑minute slot impactful.
- Know the Numbers: Be ready to defend cost items—committee frequently requests clarification on labor rates and contingencies.
- Bring Supporting Docs: OSHA safety records, insurance certificates, and any FL‑DOE certifications should be on hand.
- Engage Early: Attend the pre‑meeting webinar (January 10) to understand the scoring rubric and ask preliminary questions.
Benefits of Attending the Selection Committee Meeting
- Transparency: Direct insight into how the City evaluates proposals and allocates funds.
- Networking: Connect with city officials, other vendors, and community leaders interested in downtown advancement.
- Feedback Loop: Real‑time answers to proposal gaps can improve future submissions or amendment requests.
- Competitive Edge: Understanding the scoring nuances helps tailor bid strategies for upcoming municipal RFPs (e.g., RFP 102 for park upgrades).
Frequently Asked Questions (FAQ)
- Can I submit additional information after the meeting?
- Yes. The City’s procurement portal allows a 48‑hour window for supplemental documents, provided they do not alter the original bid scope.
- Will the committee’s scoring be publicly posted?
- A redacted scorecard will be posted on the City’s “Procurement” page within 72 hours of the meeting.
- Is there a formal appeal process?
- Vendors may request a written explanation of scores within 10 business days. Formal protests follow Florida Statute 286.021.
- What happens if the winning bid exceeds the budget?
- The City will negotiate scope adjustments or cost reductions before award; a budget compliance clause is standard in the contract.
Post‑Meeting Action Items
- Review Published Minutes – Identify any clarifications requested by the committee.
- update Proposal (if needed) – Submit amendments via the online portal before the January 27 deadline.
- Monitor Award Notification – Expected declaration on February 5, 2026 (subject to contract review).
- Prepare for Contract Negotiation – Assemble a team of legal, financial, and project‑management representatives.
Resources & Links
- Official RFP 095 Document – PDF (City of Lakeland, Procurement Office)
- live Stream & Archived Video – https://lakelandfl.gov/meetings/rfp095‑2026
- afeedback Form – https://lakelandfl.gov/procurement/feedback
- Florida Public procurement Statutes – https://www.leg.state.fl.us/statutes/286/
Keywords integrated throughout the article include: “City of Lakeland,” “RFP 095,” “selection committee meeting,” “municipal procurement,” “downtown revitalization,” “vendor proposals,” “evaluation criteria,” “public procurement Florida,” and related search terms.