2023-12-29 04:00:22
Indeed, according to a recent study**, at D-1 year: 75% of companies indicated that they did not know precisely the challenges of the reform and only 10% of them indicated that they had subscribed to a solution. If the government has taken this lack of preparation into account, it is a safe bet that, on the contrary, it will be intransigent when implementing it. This is why this new deadline must be taken advantage of within companies to prepare as best as possible for the arrival of this deadline.
No. 1: Comply with the law
Anticipating the reform allows you to comply with legal requirements and avoid possible fines or other things. Furthermore, by anticipating, it will be simpler to carry out a complete market benchmark to choose the solution best suited to your needs (in terms of functionalities, cost, integration time, training, etc.) for perfect control on D-day. After a first postponement, the government will certainly be less attentive to latecomers and is likely to sanction them. To the extent that the finance law and electronic invoicing must make it possible to detect fraud, to declare VAT or to have better knowledge of the activity of companies, these are major issues for which it is worth better be in compliance as soon as it comes into force.
No. 2: Reduce costs
Electronic invoicing offers cost-saving benefits over traditional invoicing. Businesses can save on costs such as printing, mailing and storing paper invoices. By anticipating reform, organizations can optimize their internal processes and realize significant savings much faster.
#3: Improve business effectiveness and efficiency
Electronic invoicing helps automate and simplify invoicing processes. Businesses can generate, send and process invoices faster and more efficiently, reducing payment times while improving cash flow management. Thanks to the reduction of administrative tasks, teams can concentrate on missions with higher added value.
No. 4: Have better traceability and gain transparency
Electronic invoicing offers better traceability and greater transparency compared to paper invoices. Businesses can easily track the status of invoices, ensure they are received by customers and have a reliable audit trail. This helps reduce errors, disputes and late payments. Indeed, automatic calculations, precise data entry and integrated information verification guarantee the consistency of all elements. As a result, disputes arising from billing errors are significantly reduced, promoting more harmonious business relationships.
No. 5: Simplify archive management
By adopting electronic invoicing, companies free themselves from paper. They can scan and electronically archive their invoices, making them easier to find, retrieve and store long-term.
Digitizing invoices allows for clutter-free storage. Businesses can store numerous invoices on secure servers, avoiding physical clutter and storage costs. Additionally, electronic retention provides increased protection against document loss or damage, ensuring compliance with tax regulations and security of financial data.
No. 6: Capitalize on the accounting system
Electronic invoicing can be integrated into the company’s accounting system. It allows automatic data synchronization and reduced errors. It also simplifies the invoice accounting process and improves the accuracy of financial data. Indeed, automatic integration into the electronic invoicing process eliminates human errors frequently associated with manual data entry. At the same time, information relating to transactions, taxes and remittances is recorded with high accuracy, making it easier to account for and reconcile documents and data.
No. 7: Give yourself a competitive advantage
Anticipating the transition to electronic invoicing allows businesses to gain a competitive advantage by reducing costs, speeding up workflows and minimizing potential errors associated with manual invoicing. This results in increased efficiency and enhanced responsiveness to customer requests.
Additionally, adopting e-invoicing demonstrates a company’s commitment to innovation and sustainability, which helps improve its brand image. It also simplifies customer interactions, providing a smoother and more convenient experience, thereby strengthening customer relationships.
No. 8: Contribute to environmental protection
By anticipating the new legislation, companies are doing a double blow: not only are they responding to a legal issue but they are also part of a CSR approach. Indeed, electronic invoicing contributes to reducing paper consumption and associated waste. Thanks to anticipation of reform and the adoption of electronic invoicing, companies can play a major role in protecting the environment by reducing their ecological footprint while improving the working environment of staff.
No. 9: Improve the working environment of employees
The electronic invoice makes it possible to automate the processing of financial data, thus freeing up valuable time for employees. By eliminating manual information entry, employees no longer need to manually sort, archive and manage a large volume of paper documents. They can focus on higher value-added tasks, such as data analysis, managing supplier relationships, or developing financial strategies. This operational efficiency increases the company’s competitiveness in the market.
Although the deadline for implementing the reform has been extended, it is important for businesses not to do it at the last moment. They must seize this opportunity to integrate electronic invoicing as soon as possible. Thus, not only will the company have been able to take the time to find and adopt the solution best suited to its needs, but above all it will benefit much more quickly from all its advantages: financial gain, time saving, CSR, customer relations , cash flow management… We must admit: it would be a shame to go without it for much longer!
* From September 1, 2026 for all companies in reception and for large companies and mid-sized companies in issuance. Then from September 1, 2027 for small and medium-sized enterprises and microenterprises.
**Source: Sopra Steria next and Kolecto
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