2023-05-10 11:48:02
The authentication of professional documents is essential for any company that wishes to evolve. Indeed, its integrity and its image depend on it. Find out why it is useful to authenticate your professional documents and what techniques can be used to do so.
Document authentication for more security
Authenticating your business documents allows you to protect them against falsifications and fraudulent modifications. It is used to verify the author of a document by giving information about it. This is the case, for example, when a company director decides touse an ink pad to mark your documents important. THE ink pad contains all the information about the company and the author of the stamped document. Thus, it is impossible for a fraudster to create a false document and pretend to be someone he is not.
The authentication of professional documents is necessary, especially when you operate in a field where legal validity and confidentiality are essential. For example, it is essential for documents such as contracts, legal documents, medical records or even financial transactions. These various documents must be authenticated to have legal value.
To enhance your brand image
Authentication is a way for you to show your customers that you care about the integrity and security of your documents. It proves that your company is responsible and that you have taken thecommitment to protect your customers’ information. They can then easily trust you. Moreover, by receiving authenticated documents from your company, your customers are assured of your professionalism and seriousness. They will also have the certainty that your products and/or services are produced with the same rigour.
Their satisfaction will thus be greater, which can strengthen the relationship of trust between you. Authenticating your documents also improves your reputation as a modern and innovative company. The use of certain types of authentication shows that the company remains open to the use of advanced technology in order to further secure its sensitive data. It proves that you are ready to accept new practices for a more satisfying customer experience.
Different types of professional document authentications
Here are some types ofauthentifications de documents that you can use within your company. They are among the most common.
Handwritten authentication
It consists of the use of handwritten signatures on documents by their author. It is a simple option which unfortunately can be easily altered and falsified with the use of high performance scanners or printers. However, it is possible to strengthen this authentication by using a personalized ink pad.
Electronic authentication of documents
This type of authentication involves the use of digital technologies for the insertion and verification of electronic signatures and authentication codes on the document. This method is more difficult to fake than the manual techniquebecause it is usually accompanied by a verification of the identity of the author.
Biometric authentication
This type of authentication uses the unique physical characteristics of the author to verify their identity. It may be his fingerprints, his voice or even his iris. It is a very secure technique. On the other hand, it requires the use of specialized equipment, most often very expensive. In addition to these three authentication techniques, there are also password and barcode techniques which are also very widespread.
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